The purposes for which the Booster Club is organized are as follows:
To operate exclusively for charitable purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code of 1954 by providing positive and active moral support and assistance for the benefit of the fencing programs of Fencing Institute of Texas, Inc., Texas, a non-profit 501(c)(3) school of fencing instruction; and by providing sound financial assistance through fund raising activities and by the acceptance of donations for the Fencing Institute of Texas’ fencing programs; and to do all things incidental to or desirable in connection with the foregoing.
1. This Club is to have members.
2. No part of the net earnings of this Club shall inure to the benefit of any private shareholder, member, or individual.
3. The Club shall not engage in any activities which consist of attempts to influence legislation by propaganda or otherwise; nor shall it participate in or intervene in (including the publishing or distributing of statements) any political campaign on behalf of any candidate for public office.
4. The Club shall be operated exclusively for exempt purposes within Section 501(c)(3) of the Internal Revenue Code of 1954, and any succeeding Federal Statutes prescribing the grounds for exemptions from federal taxation. The Club shall neither have nor exercise any power, nor shall it engage directly or indirectly in any activity that would invalidate Fencing Institute of Texas’ status as:
(a) a Club which is exempt from federal income taxation as an organization described in Section 501(c)(3) of the Internal Revenue Code of 1954 or
(b) as a Club to which contributions are deductible under Section 170(c)(2) of the Internal Revenue Code of 1954.
5. In the event of dissolution of the Club, after paying or making provision for paying all liabilities of the Club, the residual assets of the Club shall be turned over to Fencing Institute of Texas, who is exempt as an organization described in Section 501(c)(3) of the Internal Revenue Code of 1954, or correspondent sections of any prior or future Internal Revenue Code or to the Federal, State or Local government for exclusive public purposes.
Article I - Membership
The membership of this club shall include any FIT fencer, parent, or other person interested in the progress and development of the Fencing Institute of Texas’ programs. Parents of FIT fencers, upon payment of dues, shall automatically be voting members. Fencers 18 years of age or older, upon payment of dues, shall automatically be voting members. All FIT fencers shall automatically be non-voting members. Coaches, Instructors and other persons interested in the progress and development of the Fencing Institute of Texas’ programs shall be welcome as non-voting members. [Click here to download the Membership Application - this is an Adobe form that you may complete and print.]
Article II - Officers and Elections
Sec. 1 - Officers shall include a president, a vice-president, a secretary, treasurer, a public relations officer, and such others as the Executive Board shall find necessary and as shall be elected by the membership.
Sec. 2 - These officers shall be elected annually in August from nominations of the nominating committee and nominations from the floor.
Sec. 3 - In the event the office of president shall become vacant, the vice-president shall become president. In the event any other office shall become vacant, it shall be filled at the next regular meeting by a majority vote of the membership present.
Sec. 4 - Officers shall be elected at the August meeting and shall take office at the September meeting.
Article III - Amendments
The Charter may be amended by a two-thirds majority vote of the membership present at any regular meeting. The by-laws may be amended by a quorum as specified in Article VII, Sec. 3 of the by-laws. Amendments to either must have been presented in writing at the preceding regular meeting or the club, or shall have been mailed to all members of record prior to the regular meeting of the club. All amendments to the Charter or by-laws are required to have review from the FIT Board of Directors to ensure the club is operating within the auspices of the FIT non-profit 501(c)(3) charter.
Article IV - Duties of Officers
Sec. 1 - The president shall preside at all meetings of the club, appoint all committee chairmen, and shall be an ex-officio member of all committees.
Sec. 2 - The vice-president shall assume all the duties of the president in his absence and other duties as may be assigned by the president. The vice-president shall be chairman of the Ways and Means Committee.
Sec. 3 - The secretary shall keep the membership records and minutes of all meetings and attend to the correspondence. The secretary shall insure the minutes of all meetings are forwarded to the FIT Board of Directors within 2 weeks of the meeting.
Sec. 4 - The treasurer shall receive all monies accruing to the club and shall deposit same in an approved depository under the name of the Fencing Institute of Texas Booster Club The treasurer shall keep an accurate and complete record of all receipts and disbursements. The treasurer shall be a member of the Ways and Means Committee.
Sec. 5 - The president or vice-president or secretary and the treasurer shall be authorized to sign checks; two signatures shall be required per check. At least one person from the FIT Board of Directors shall be authorized to sign checks.
Sec. 6 – The Public Relations Officer shall be responsible for news releases concerning FIT fencers and club activities; and for actively promoting FIT in the community.
Article V - Executive Board
Sec. 1 - The Executive Board shall consist of the president, vice-president, secretary, treasurer, public relations officer, FIT General Manager, and FIT Facilities and Equipment Manager.
Sec. 2 - The General Board shall include all appointed committee members under Article IV, Sec. 1.
Sec. 3 - The Executive Board shall have general supervision of the affairs of the club, and shall meet at times determined by the president or by a majority of the Executive Board.
Article VI - Committees
Sec. 1 - The Nominating Committee shall consist of five (5) members, two appointed by the president and three (3) elected by the Executive Board at the regular January meeting. The committee shall make its report at the June meeting.
Sec. 2 - The Ways and Means Committee shall submit their plans for raising funds to the Executive Board for approval prior to submission to the membership for final approval. This committee will consist of parents of FIT fencers appointed by the Ways and Means Chairman and a minimum of (3) adult FIT fencers.
Sec. 3 - There shall be thefollowing standing committee chairmen appointed by the president: Fund Raising; Membership; Publicity; Community Involvement/Awareness; Corporate Sponsorship; Historian; Newsletter; Coach and Fencer Appreciation; and such others as the Executive Board shall find necessary.
Article VII - Booster Club Meetings
Sec. 1 - The regular meetings of the club shall be held at least once each calendar quarter. There shall be an annual club membership meeting in August.
Sec. 2 - Special club meetings may be called by the president or vice-president with a minimum notice of forty-eight (48) hours.
Sec. 3 - A quorum for all club meetings shall consist of at least fifteen (15) members present after members have been notified by telephone, e-mail, and/or newsletter prior to the meeting and must include the president or vice-president and at least one other Executive Committee Member.
Article VIII - Dues
Sec. 1 - Voting Membership in the Booster Club will require a nominal dues payment of $15 per person per year. Additional levels, including lifetime member, may be established at a later date. All dues will be deposited in the Booster Club account.
Sec. 2 - Parents of FIT fencers, upon payment of dues, shall automatically be voting members.
Sec. 3 - All FIT fencers shall automatically be non-voting members. Other persons interested in the progress and development of the FIT programs shall be welcome as non-voting members.
Article IX - Funds
Sec. 1 - All funds created under the sponsorship of the club shall be deposited by the treasurer in a depository approved by the Executive Board.
Sec. 2 - Approval of the Executive Board shall be required for the disbursement of any club funds. No reimbursements shall be made without valid, written receipts showing details of expenditures.
Sec. 3 - A budget shall be approved at the October meeting by the club membership. Emergency expense not included in said budget shall be approved by the president. Such emergency expenditures shall be limited to a maximum of $100.00.
Article X - Financial Reports
Sec. 1 - The treasurer shall be required to prepare a monthly financial report, and an annual financial report. These reports shall become a part of the permanent records of the club.
Sec. 2 - Copies of the abovementioned financial reports shall be filed by the treasurer with the Executive Board, the FIT Board of Directors, and with such other persons or groups as the Executive Board shall direct.
Sec. 3 - An independent review of the financial statements shall be made in June of each year. The Executive Board shall select a qualified individual to conduct the review of the financial records. This report shall be given by the treasurer to the board and general membership in the first regular meeting of the next fiscal year.
Sec. 4 - The year ending financial review will be submitted by the outgoing treasurer and given to the current fiscal year treasurer when turning over financial records.